1. Introduction

Voltempo (“we”, “our”, “us”) operates the Voltempo Fleet Portal (“Platform”), a web-based application designed to manage fleet operations, vehicles, drivers, and logistics.

We are committed to protecting your personal data and respecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our Platform.

2. Information We Collect

2.1 Personal Data

We may collect the following personal information:

• Name, email address, phone number
• Job title and company details
• Login credentials (username, hashed password)
• User roles and permissions

2.2 Fleet & Operational Data

• Vehicle information (VIN, registration, status)
• Driver data (names, assignments, logs)
• Trip data (routes, timestamps, mileage)
• Maintenance records

2.3 Device & Usage Data

• IP address
• Browser type and version
• Device identifiers
• Pages visited and actions performed
• Date/time of access

2.4 Location Data

If enabled:

• Real-time GPS location of vehicles
• Historical route tracking

3. How We Use Your Information

We use collected data to:

• Provide and maintain the Platform
• Manage fleet operations and analytics
• Authenticate users and enforce access control
• Improve performance and user experience
• Monitor usage and detect fraud or misuse
• Comply with legal obligations

4. Legal Basis for Processing (GDPR)

If you are in the UK/EU, we process your data under:

• Contractual necessity – to deliver services
• Legitimate interests – platform improvement, security
• Legal obligations – compliance requirements
• Consent – where applicable (e.g., tracking features)

5. Data Sharing & Disclosure

We may share your data with:

5.1 Service Providers

• Cloud hosting providers (e.g., AWS, Azure)
• Analytics services
• Authentication providers

5.2 Business Transfers

In case of merger, acquisition, or sale of assets

5.3 Legal Requirements

When required by law or to protect rights and safety

6. Data Retention

We retain data only as long as necessary:

• Account data: while account is active
• Fleet data: based on business needs or contracts
• Logs: typically 6–24 months
• Legal compliance: as required by law

7. Data Security

We implement industry-standard measures:

• HTTPS encryption (TLS)
• Secure authentication & role-based access control
• Data encryption at rest (where applicable)
• Regular security audits and monitoring

⚠️ No system is 100% secure, but we continuously improve protections.

8. Your Rights

Depending on your jurisdiction, you may have rights to:

• Access your data
• Correct inaccurate data
• Request deletion (“right to be forgotten”)
• Restrict or object to processing
• Data portability
• Withdraw consent

To exercise rights, contact: [Insert Contact Email]

9. Cookies & Tracking

We use cookies and similar technologies to:

• Maintain sessions
• Store preferences
• Analyze usage

You can control cookies via browser settings.

10. Third-Party Services

The Platform may integrate with:

• Mapping services (e.g., Google Maps)
• Telematics providers
• External APIs

These services have their own privacy policies.

11. International Data Transfers

Your data may be processed outside your country (e.g., UK/EU).
We ensure appropriate safeguards such as:

• Standard Contractual Clauses (SCCs)
• Adequacy decisions

12. Children’s Privacy

The Platform is not intended for individuals under 16.
We do not knowingly collect data from children.

13. Changes to This Policy

We may update this Privacy Policy periodically.
Changes will be posted with an updated “Last Updated” date.